As a Group Leader, you are encouraged to use the Beacon system to administer your Group(s)

Beacon allows you to:

• Keep an up-to-date list of all your members.
• Send an email message to all or some of your group members, a u3a committee member or another group leader.
• Put prospective members on a waiting list if your Group is full.
• See at a glance if any of last year’s members have not renewed their u3a membership

Since the introduction of the GDPR, you should not be maintaining your own records of contact details like email and postal addresses and phone numbers. All of these are already on the Beacon system. Attendance returns are simplified; you can simply download and print a list of members from Beacon.

The current members of your Group have already been entered. Adding or removing members is simplicity itself – you are not entering their details, just identifying them as members of your Group.

A helpful introductory guide is available here: Beacon Quick Guide for Group Leaders.

Please email the  Groups Co-ordinator who will be happy to help you once you get started.

Creating Excel and pdf files from Beacon

Please only download (or print) a list of names from your group list. It is contravening our privacy policy to store other information about members on your own computer.

Managing waiting lists on Beacon

If you have specified 'max members' for your group, when you select more members than that maximum, a waiting list will be formed automatically. The date of addition to the waiting list will be shown.

Important information about Beacon

Access to Beacon is via a username and password which has been advised to you, If you require a reminder of these details please contact Groups Co-ordinator who will be happy to help. These are issued on the understanding that:

• The username and password will not be shared with anyone else.
• Reasonable precautions are taken that any computers, tablets or smartphones used to access Beacon are free of viruses etc.
• Any communication with members is restricted to matters directly related to Wrexham u3a activities.
• Members’ contact details are treated as strictly confidential.